Job Description

The role is about providing comprehensive executive support through efficient coordination, administrative management, and stakeholder communication. It requires strong organizational abilities, attention to detail, and adaptability in handling changing priorities within a dynamic business environment.

Key Responsibilities:

• Manage executive calendars, coordinate appointments, and facilitate communication with internal and external stakeholders. 
• Organize business travel logistics, including transportation, accommodation, and meeting scheduling arrangements. 
• Support administrative operations such as procurement requests, office supply coordination, business card management, and facility reservations. 
• Prepare meeting-related arrangements including venue setup, catering coordination, and post-meeting follow-up activities. 
• Handle expense processing, approval tracking, correspondence preparation, and various executive support tasks as required. 

Requirements:

• Minimum 1 year of experience providing administrative or executive support services. 
• Proficiency in workplace collaboration platforms and digital productivity tools such as Google Workspace and Slack. 
• Ability to multitask effectively while managing changing priorities and urgent requests with professionalism. 
• Experience supporting senior stakeholders, VIP clients, or high-profile service environments would be advantageous. 
• Japanese Skills: Native Level Japanese 
• English Skills: Business Level English